Warning, Caution, Analysis
Project Information Management
EPC Document Management(DOC) OPEN Common Data Environment(CDE) EPC Design Management(DM) EPC Knowledge Management(KM) OCR+AI+Large Language Model(LLM)
Existing Problems

Two-thirds of the problems in traditional construction projects are related to information communication. 10% to 33% of the cost increase is related to information communication problems. Engineering change cost caused by information communication problems accounts for about 3% to 5% of the total project investment. The problems include：

  • Problems of collaborative work, remote office and mobile office among project stakeholders (the Owner, the General Contractor, the Subcontractor and the third parties);
  • The problems of collaborative work, remote office and mobile office among various project functional departments within large and medium-sized project organizations;
  • Project engineering drawing version control;
  • Quick retrieval of historical records and latest versions of various communication documents of the project;
  • The unique and relevant problems of all kinds of communication document data in the project.
System
  • MDR management
  • Technical documents design approval
  • Review of technical documents of design/outsourcing party
  • Project Quality System Control
  • Review and management of manufacturer's data
  • Management of communication / management documents
  • Transmittals management
  • TQ/SQ
Overview
  • Online collaboration among project stakeholders
  • Signing level of design approval can be configurated flexibly
  • Automatic classification and archiving
  • PDF online approval
  • Integrate with OFFICE and PDF files for online editing
  • Electronic signature
  • WeChat notifications, email notifications, online notifications
  • Automatic distribution and review
System Value
  • Process standardization
  • File version control
  • Full record of project process
  • Dynamic information sharing and reminding
Our Advantages
  • Strict access control
  • Developed by leading industry experts and practitioners with high quality assurance
  • Tested by top-level domestic and overseas project owners and engineering companies
  • Benchmarked against international project management software
  • Multi-language Support
Existing Problems

In 2018, the Hong Kong Government issued "Construction Industry 2.0-Time for Change". It proposed that innovation, specialization and activation can reform and upgrade the construction industry to enhance its productivity and sustainability, strengthen the regulation and quality assurance, improve site safety and reduce environmental impact.

Since then, BIM has been widely adopted in the industry and has proven its benefits. The Common Data Environment (CDE) is a workflow technology solution that works closely with BIM. It is regarded as one of the pillars of digital architecture. CDE is a tool to further improve the effective use of BIM. The adoption of CDE in the workflow helps to ensure that the BIM models can serve as a single source of fact for collaboration throughout the project lifecycle. It highlights the importance of CDE as an information management and collaboration tool for BIM models and information, as well as the entire project lifecycle for any building asset.

System Overview
  • Open CDE follows the ISO 19650 standard.
  • Core modules: Document Management, Model Management, Problem Management, Workflow Management.
  • Enable 2D and 3D content management, closed-loop issue tracking.
  • Use XSP Viewer to browse mainstream 3D models.
System Value
  • Support the use of Open BIM in whole project lifecycle.
  • Support project collaboration and design collaboration. Design collaboration function includes model annotation, red line, and multi-user collaborative browsing.
  • Reduce the use of professional software, reduce licensing costs and the expenditure of hardware, especially graphics cards.
Our Advantages
  • The engineering model and data management platform XSP can handle larger models than using Web GL technology.
  • Using Pixel web streaming to provide higher data security guarantees than using Web GL technology.
  • Strict permission control.
  • Developed by leading industry experts and practitioners with high quality assurance.
  • Seamless integration with the Open BIM suite makes it more convenient to support 4D and 5D applications.
  • Multi-language Support.
Existing Problems

More and more Chinese engineering companies are collaborating with international engineering companies to undertake international engineering projects. Chinese engineering companies need a digital management system that meets international standards to demonstrate their management level.

System Overview
  • Manage the entire lifecycle of design projects from initiation, planning, execution, monitoring, to project delivery.
  • With MDR as the core, cover the whole process of design approval workflow with flexible configuration of signing level and electronic signature.
  • Internal and external stakeholders online collaboration, micro-service, cloud platform, mobile office, no geographical restrictions.
  • PDF online approval, automatically extract the review information in the annotation, and generate the review record.
  • Support multiple notification methods: WeChat notification, email notification and online notification.
  • Automatic classification and filing based on document management.
  • Automatic distribution and review, automatic error correction.
  • Integrated interface for PDS, PDMS, S3D, AutoCAD and other design tools, and it can automatically extract data.
  • P6 or MS Project integrated interface to automatically generate the progress S-curve.
  • Integrate OFFICE and PDF components, can edit online according to the template.
System Value
  • Support project collaboration and design collaboration; design collaboration includes model annotations, red lines, and multi person collaborative browsing.
  • Full record of the project process helps with digital delivery.
  • Data and file information are unified in structure, coding rules and storage, and all version process information is reserved.
  • Support multiple document coding systems to effectively improve document management level.
  • Data and file information are authorized according to roles.
  • By linking the association of the documents in each stage, the progress association is carried out to show the progress of the milestone.
  • Monitor subcontractor progress and quality performance, and set up the supplier's document distribution matrix according to the contract requirements.
  • Solve the problem of remote design information management, operate stably in the case of remote and narrow bandwidth.
  • Solve the problem of omission and postponement of important affairs due to the lack of necessary communication and reminder means.
  • Solve the problem that the edition of the drawing obtained by construction units is inconsistent due to the scattered storage of the engineering drawing files.
  • Solve the problem that traditional project management software can not set information intelligent correlation according to business needs.
  • Online process collaboration of project stakeholders; ensure accurate and timely information transfer and multi-mode transaction tracking.
Our Advantages
  • Strict permission control.
  • Developed by leading industry experts and practitioners with high quality assurance.
  • Tested by top-level domestic and overseas project owners and engineering companies.
  • Benchmarked against international project management software.
  • Multi-language Support.
Content is being continuously updated.
Challenges Faced

With the advent of the digital age, digitizing the process of handling large volumes of paper documents will effectively improve work efficiency and compliance. The HKSAR Government's cost audit process for infrastructure projects encountered several unique problems. Firstly, each contractor submits invoices in different formats, some of which are handwritten and contain a mixture of Chinese and English characters and various symbols. As the projects typically use the NEC4 ECC contract management model, hundreds of companies need to be processed and audited on a monthly basis, with each company's documents often running to several pages, requiring many hours from experienced professionals.

System
01.Optical Character Recognition (OCR) technology

OCR quickly converts important paper documents such as invoices, purchase orders, cheques, receipts, etc. into structured data. Tens of thousands of paper documents are automatically converted without manual input, not only increasing work efficiency, but also reducing error rates and ensuring data accuracy and integrity.

03.Convenient digital payment submission

Whether its scanning invoices, cheques, purchase orders, delivery notes and other various documents, the system can quickly recognize key information and automatically generate payment requests. This digital process greatly simplifies the payment process, making it more transparent and efficient.

Overview
02.AI Intelligent Applications

Through data modelling and training, AI technology can automatically recognize data, identify anomalies and issue timely alerts. This significantly reduces the time required for manual recognition and verification, as well as the risk of potential errors, making the data more reliable and transparent. As the project progresses, new contractors and suppliers may be added all the time, and their invoices may come in different formats, potentially requiring AI retraining. Traditional AI (small models) is no longer effective in dealing with this challenge. After comparing different solutions, we found that AI/LLM (large models) are effective in addressing this challenge.

04.Security and privacy

EPC Solutions is committed to protecting the security and privacy of user data. All data is subject to strict encryption measures during transmission and storage to ensure that information cannot be leaked or tampered with. Users can confidently use this application and enjoy its convenience without worrying about the risk of data leakage.

System Value
EPC Solutions' OCR+AI/LLM application brings new opportunities for digital transformation to the industry. By combining OCR + AI/LLM, users can experience the convenience of payment submission, intelligent subcontractor payment verification, and data security and privacy.
Our Advantages
The successful application of OCR+AI/LLM in Hong Kong to solve complex document processing problems, including Chinese and English and handwriting, once again demonstrates the innovation ability of EPC Solutions.
OCR : Optical Character Recognition
LLM : Large Language Model
AI : Artificial Intelligence
System Display
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